Minnesota Mycological Society (MMS)
Effective Date: August 12, 2025
The Minnesota Mycological Society (MMS) is committed to protecting the privacy and personal information of its members, event participants, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your information.
1. Information We Collect
We collect personal information when individuals interact with MMS through:
- Membership registration: Name, mailing address, email address, phone number, membership level, and payment method.
- Event registration: Names, contact information, and details required to coordinate attendance.
- Communications: Email addresses for our newsletter and event announcements.
- Website activity (if applicable): IP address, browser type, and usage data collected via cookies or analytics tools.
2. How We Use Your Information
MMS uses your personal information to:
- Maintain and manage membership records.
- Send newsletters and event updates.
- Organize forays, classes, and other society events.
- Respond to inquiries or requests.
- Process membership dues and donations.
- Fulfill legal obligations as a nonprofit.
We do not sell or rent your personal information. We only share it with trusted third-party providers who help us deliver MMS services—such as our email service provider, Mailchimp.
3. Email Communications via Mailchimp
We use Mailchimp to send our email communications, including:
- The Toadstool Review, our quarterly newsletter.
- Weekly e-news with announcements about forays, events, and society news.
By providing your email when you become a member or sign up for our newsletter, you consent to receive these communications. You may unsubscribe at any time by clicking the unsubscribe link in any MMS email.
Mailchimp’s privacy policy governs how it handles your information. You can view it at: https://mailchimp.com/legal/privacy/
4. Membership Directory (If Applicable)
If MMS provides a membership directory, members will be asked for consent before their contact information is included. Participation is voluntary and can be changed at any time.
5. Data Security
We take reasonable precautions to safeguard your personal information. Access to data is limited to board members, committee chairs, and designated volunteers who need it to perform their roles.
6. Your Rights and Choices
You have the right to:
- View and correct your personal information.
- Request deletion of your data (subject to legal or record-keeping requirements).
- Withdraw consent to receive communications.
To exercise any of these rights, contact us at webmaster@minnesotamycologicalsociety.org.
7. Retention of Information
We retain membership and event records only as long as necessary for organizational, legal, or historical purposes. Lapsed membership records may be archived or deleted periodically.
8. Website and Cookies
If our website uses cookies or third-party tools to track visitor activity, we will notify users via a cookie banner or update this policy accordingly.
9. Policy Updates
This Privacy Policy may be revised from time to time. The most current version will always be available on our website, along with the effective date.
10. Contact Us
For questions or privacy-related concerns, contact:
Minnesota Mycological Society
PO Box 211444
Eagan, MN 55121
For general inquiries, contact our Corresponding Secretary, mmsmail@minnesotamycologicalsociety.org